Re-Opening your Office Space and COVID-19

We have all heard in the news about the recent approval and release of COVID-19 vaccinations. This is great news and will help get the country beyond the coronavirus pandemic. The economic impact and the impact to the health and/or well being of family members has been brutal. It will be a great relief to get our country back to normal! Until this happens employers must take steps to ensure that staff are safe and feel comfortable about getting back to the office.

A site specific evaluation is needed to develop a plan for returning staff back to the office. The evaluation will provide a "roadmap" for you and your team to follow to get ready.

Here are a few key things to consider when re-opening your office:

1. What is the occupancy loading in the space going to be?
2. How is the ventilation system set to operate- does the system deliver outside air?
3. What filters are in the system? Are the ratings sufficient to remove particles that carry the coronavirus?
4. If the filters are not sufficient can they be upgraded without damaging the mechanical components?
5. How many air changes per hour are being provided in the occupied spaces? If there are not enough air changes per hour; what are the options?
6. What is the cleaning schedule? Is it sufficient for the anticipated use?
7. What is the policy for meeting in private offices?
8. Fitness rooms; should they be open now?
9. Coffee and break rooms, what is needed to reduce the spread of coronavirus?
10. Is there a plan of action if an employee tests positive for COVID-19?

There are many more but this list is presented to get you thinking about items that could apply to your space.

We have been helping small to medium sized businesses perform this site specific evaluation. Why do companies hire us? In many cases small to medium sized companies do not have an Industrial Hygienist or Safety and Health Manager on staff. Our experts will step in and perform this function on your behalf. We can also dedicate our time to getting the process done. Once we start working with you we will get the work done. No delays. Companies also like to have an independent third party evaluation done to send a clear message to the staff that they are bringing in experts to ensure the office is as safe as possible for their return.

Here are some resources that can help you get your office opened up safely.

1. COVID-19 Employer Information for Office Buildings | CDC

2. Understanding the impact of social distancing on occupancy (fema.gov)

3. COVID-19 Guidance: Businesses and Employers | CDC

4. Safety and Health Topics | COVID-19 | Occupational Safety and Health Administration (osha.gov)

5. COVID-19 Resources | AIHA